Know where rent stands.
Keep amounts due, recorded payments, and outstanding balances together.
Property management software for landlords and property managers
Run every property with complete clarity.
Manage rent records, leases, and maintenance in one place—without juggling spreadsheets, messages, and separate folders.
Explore the examples before creating an account.
Ask FlowAI-powered · Private beta
Meet your AI property assistant. Portfolio answers, rent payment drafts and saved receipts—by text or voice.
Independent landlordsProperty managersLong-term & short-term rentals
PropertyFlow360 / Dashboard
Portfolio overview
Everything requiring attention, in one place.
Search
98%
Collected
$24.6k
+2.1%
Occupancy
96%
2 urgent
Open work
4
60 days
Renewals
3
Current rent ledger
September charges
A. Morgan
Cedar House · Unit 2
$2,150
PaidD. Lewis
Park Avenue · Apt 3B
$1,925
PaidM. Chen
Harbor Place · Suite 1
$2,400
OpenCollection health
MarSep
Portfolio healthy
No critical data issues
Sample product preview · No live portfolio data shown
Example overview
Your portfolio at a glance
Outstanding rent
Harbor Place · Suite 1
Example: $2,400 due − $1,660 allocatedMaintenance to review
Plumbing request · Cedar House
Lease review
Review window opens in 60 days
Keep the next step in sight.
Follow maintenance requests and upcoming lease dates without searching through messages.
Give every record a home.
Find the property, tenant, receipt, or document you need in one workspace.
Meet Ask Flow
Property management.Just ask.
Spend less time digging through menus. Ask Flow helps you review balances, prepare rent payment drafts, find saved receipts, and check leases and maintenance—all in everyday language.
Type it. Or say it.
Use chat or dictate a request, then review the words before sending.
Answers with a way back.
Open the records behind an answer to check the details for yourself.
You stay in control.
Flow prepares payment drafts for review. Only an explicit “payment received” confirmation for a running Rent Autopilot can post the matching rent; it never assumes payment arrived.
AI-powered · Private betaCurrently in a private owner beta. Ask Flow is not yet available to every account.
Ask Flow
A conversation with your portfolio
Fictional example data · No account connection
You: Who still owes rent this month?
Flow
Two example rent balances need a look.
Example records
- Park Avenue · Apt 3B
- $1,925.00
- Lakeview Court · Unit 1
- $650.00
Open the rent ledger in the app to review the underlying charges.
Try asking Flow
Choose a suggested prompt above
Text or voice. Review before you act.
This illustration does not access your records, record payments, send messages or activate your microphone.
See your everyday work, connected
Less searching. A clearer next step.
Explore four familiar jobs with illustrative product previews. No account or live portfolio connection is needed.
Know who still owes rent
From a payment record to a clear balance.
Review what is due, what you have recorded, and how payments were allocated—without piecing together separate files.
Review monthly charges and outstanding balances
Record payments you have verified and keep their receipts
Check allocations and tenant credits in the ledger
Rent ledger
Current month allocation view
Generate month
Expected
$24,680
Allocated
$23,940
Outstanding
$740
September rent
A. Morgan
Balance
$0
September rent
M. Chen
Balance
$740
Utility charge
D. Lewis
Balance
$86
Illustrative product preview · Fictional example data
Away from your desk
Your portfolio goes with you.
Review the next maintenance request, check a rent balance, or find a tenant document from your phone or tablet.
- Check the work that needs attention
- Keep rental records close at hand
- Use the same account across your devices
Portfolio overview
Everything requiring attention, in one place.
98%
Collected
$24.6k
+2.1%
Occupancy
96%
2 urgent
Open work
4
60 days
Renewals
3
Current rent ledger
September charges
A. Morgan
Cedar House · Unit 2
$2,150
PaidD. Lewis
Park Avenue · Apt 3B
$1,925
PaidM. Chen
Harbor Place · Suite 1
$2,400
OpenCollection health
MarSep
PropertyFlow360
Portfolio overview
Collected
$24.6k
98% this month
Open work
4
2 need attention
Needs your attention
View allPlumbing request
Cedar House · Urgent
Lease review window
60 days remaining
Quick actions
Receipt
Request
Message
HomeLedgerWorkMessages
Look a little deeper
Explore the full toolkit
Open the feature guide for owner reporting, documents, team access, and the rest of your rental operations.
View all features
Portfolio command center
See occupancy, collections, maintenance, leases, expenses, and urgent work without hunting through separate systems.
Dashboard · Analytics · Rent roll
Rent ledger & receipts
Track what is due, what was paid, how each payment was allocated, and whether a tenant has an unapplied credit.
Charges · Allocations · Verified receipts
Lease lifecycle control
Keep lease dates, renewals, rent escalations, signature requests, and signed-document history organized in one workflow.
Renewals · E-signatures · Lease files
Maintenance operations
Turn tenant issues into structured requests with status, priority, photos, service-provider notes, and completion history.
Requests · Tasks · Inspections
Short-term rental operations
Manage channel listings, reservations, guests, availability, turnovers, seasonal rates, payout reconciliation, and local compliance records without mixing them into long-term leases.
Calendar · Turnovers · Channel payouts
Tenant portal & messaging
Give each tenant a secure view of balances, receipts, documents, signatures, maintenance updates, and direct messages.
Scoped access · In-app updates · Shared files
Documents & compliance
Keep property files, tenant documents, permits, expiration reminders, inspections, and evidence in the right place.
OCR-ready · Expiration alerts · REPS logs
Owner portal & reporting
Give each ownership entity a private, property-scoped view of statements, approvals, distributions, documents, messages, and performance without exposing another owner’s portfolio.
Statements · Approvals · Distributions
Team roles & property access
Invite staff, assign specific properties, set granular permissions, designate primary managers, and give every team member a workspace matched to their responsibilities.
Assignments · Permissions · Access audit
Getting started
Start with a property. Build from there.
You do not have to organize the whole portfolio at once. Begin with the records you need for your next rental task.
Add your properties
Create the property and unit records you want to manage.
Organize your rentals
Add tenants, lease details, and the documents you need.
Run your daily work
Review rent balances, maintenance, and upcoming deadlines from your workspace.
The right access for each person
Share what matters. Keep control.
Owners, tenants, and staff have different responsibilities. Their access should reflect that.
Owners
A separate portal for the properties, statements, and documents shared with them.
Tenants
A focused view of their own rental records, messages, and maintenance requests.
Your team
Assigned properties and permissions matched to each person's responsibilities.
Explore team roles and access controls
Team & Access
Run the whole property-management team without oversharing client data.
Company owners keep the complete operational view. Property managers, leasing staff, maintenance coordinators, and bookkeepers receive role-specific workspaces limited to the properties and actions they are authorized to manage.
Separate credentials for every staff member
Backend-enforced property assignments
Primary manager designation and workload visibility
Permanent access and permission audit history
ABC Property Management
Team access control center
Assign the right portfolio
Give each manager access to one property, a regional group, or the entire company portfolio.
Control every permission
Separate viewing, editing, payments, leases, maintenance, owner work, documents, compliance, and deletion authority.
Preview before you grant access
View the exact staff dashboard before an employee begins working inside PropertyFlow360.
Maria Lopez
Property Manager
Sarah Chen
Leasing Agent
Daniel Ruiz
Bookkeeper
Illustrative product preview · Fictional example data
A few things worth knowing.
Straight answers about access, rent records, and the connections currently available.
It is designed for independent landlords, owner-operators, vacation-rental hosts and co-hosts, small property managers, and growing long-term, short-term, or mixed rental portfolios that need stronger operational control without the complexity of enterprise software.
Less scattered work. More clarity.
Bring your property records and everyday rental tasks into one organized workspace.